Privacy policy for THD app - The Dominion Church House

Last Updated: February 7, 2026

INTRODUCTION

Our Church (“we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application.

INFORMATION WE COLLECT

Personal Information

Name, email address, and phone number
Church membership details
Ministry and department participation
Cell group information
Emergency contact information

Usage Information

App usage statistics
Device information
Log data and analytics

HOW WE USE YOUR INFORMATION

To manage church membership and attendance
To facilitate ministry and department coordination
To send notices and important communications
To organize follow-up activities
To provide discipleship training materials
To improve our services and user experience

DATA STORAGE AND SECURITY

Your data is stored securely using industry-standard encryption
We use Supabase for secure cloud storage
Access to personal information is restricted to authorized personnel only
We implement appropriate technical and organizational measures to protect your data

DATA SHARING

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

Internal Sharing

With church leadership for legitimate administrative purposes
With department heads for ministry coordination (limited to relevant data)
With cell group leaders for pastoral care (name, contact info only)
With authorized administrators for system management

External Sharing

With your explicit written or electronic consent
With service providers under strict data protection agreements (e.g., Supabase for hosting)
To comply with legal obligations, court orders, or lawful government requests
To protect the rights, property, or safety of the church, members, or others
In connection with a merger, acquisition, or sale of assets (with advance notice to members)

Data We Never Share

Prayer requests (kept confidential unless you explicitly share)
Pastoral counseling notes
Donation amounts (except as required by law)
Sensitive personal information without consent

YOUR RIGHTS

You have the right to:

Access your personal data
Correct inaccurate data
Request deletion of your data
Opt-out of communications
Withdraw consent at any time

DATA RETENTION

We retain your information as follows:

Active member data: Retained during active membership
Inactive accounts: Retained for 2 years, then archived or deleted upon request
First-timer records: Retained for 5 years for follow-up purposes
Discipleship training records: Retained for 7 years
Financial and donation records: Retained per legal requirements (typically 7 years)
Leadership application records: Retained for 3 years after final decision
Audit logs: Retained for 2 years for security purposes

You may request early deletion of your data at any time through the app settings or by contacting us.

CHILDREN’S PRIVACY

Our service is not directed to individuals under 13 years of age. We do not knowingly collect personal information from children without parental consent.

If we discover we have collected information from a child under 13:

We will delete the information within 30 days
We will notify the parents/guardians if contact information is available
We will take steps to prevent future unauthorized collection

For children aged 13-17:

Parental consent is required for membership registration
Parents have the right to review, modify, or delete their child’s data
Special protections apply to prevent unauthorized disclosure

CHANGES TO THIS POLICY

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy in the app.

If you have questions about this Privacy Policy, please contact:

Church Administration Email: thedominionhousechurch@gmail.com Website: https://thedominionhouse.org

Last Updated: February 7, 2026

ACCEPTANCE OF TERMS

By accessing and using our church mobile application, you accept and agree to be bound by the terms and provisions of this agreement.

USE OF THE APP

Permitted Use

This app is intended for:

Church members and attendees
First-time visitors
Ministry participants
Church leadership

User Responsibilities

You agree to:

Provide accurate and complete information
Maintain the security of your account
Use the app in compliance with all applicable laws
Respect the privacy and rights of other users
Not misuse or abuse the app’s features

Prohibited Activities

You may not:

Use the app for any illegal purpose
Attempt to gain unauthorized access to the app or its systems
Interfere with the proper functioning of the app
Transmit viruses or malicious code
Harass, abuse, or harm other users

ACCOUNT REGISTRATION

You must provide accurate information during registration
You are responsible for maintaining the confidentiality of your account
You must notify us immediately of any unauthorized use

CONTENT AND COMMUNICATIONS

User-Generated Content

You retain ownership of content you submit
You grant us a license to use, display, and distribute your content within the app
You are responsible for the content you post

Church Notices and Communications

The church may send you notices, announcements, and updates through the app
You can manage your notification preferences in settings

INTELLECTUAL PROPERTY

All content, features, and functionality of the app are owned by our church and are protected by copyright, trademark, and other intellectual property laws.

DISCLAIMER OF WARRANTIES

The app is provided “as is” and “as available” without warranties of any kind, either express or implied, including but not limited to:

Warranties of merchantability
Fitness for a particular purpose
Non-infringement
Title
Accuracy or completeness of content

We do not warrant that:

The app will be uninterrupted, timely, secure, or error-free
The results obtained from using the app will be accurate or reliable
Any errors in the app will be corrected
The app will meet your requirements

You acknowledge that your use of the app is at your sole risk.

LIMITATION OF LIABILITY

To the fullest extent permitted by applicable law, our church, its officers, directors, employees, volunteers, and agents shall not be liable for:

Types of Damages

Indirect, incidental, special, consequential, or punitive damages
Loss of profits, revenue, data, or use
Loss of or damage to property
Personal injury or emotional distress
Business interruption

Causes

Whether arising from:

Contract, tort, negligence, strict liability, or otherwise
Use or inability to use the app
Unauthorized access to or alteration of your data
Statements or conduct of any third party on the app
Any other matter relating to the app

Maximum Liability

Our total liability for any claims under these terms shall not exceed the amount you paid (if any) for using the app in the 12 months before the claim arose.

Some jurisdictions do not allow the exclusion of certain warranties or limitation of liability, so these limitations may not apply to you.

TERMINATION

By Us

We reserve the right to terminate or suspend your account immediately, without prior notice or liability, for any reason, including but not limited to:

Violation of these Terms of Service
Violation of applicable laws or regulations
Fraudulent, abusive, or illegal activity
Providing false or misleading information
At our sole discretion for any other reason

By You

You may terminate your account at any time by:

Using the delete account feature in app settings
Contacting church administration

Upon termination:

Your right to use the app will immediately cease
We will delete or anonymize your personal data within 30 days (except as required by law)
Backup copies may remain for up to 90 days
Some information may be retained in archived form for legal or legitimate business purposes

Effect of Termination

All provisions that should survive termination will remain in effect (e.g., liability limitations, dispute resolution)
You remain responsible for any activities that occurred before termination

CHANGES TO TERMS

We reserve the right to modify these terms at any time. Continued use of the app after changes constitutes acceptance of the modified terms.

GOVERNING LAW

These Terms shall be governed by and construed in accordance with applicable local laws and regulations.

IF YOU BELIEVE YOUR DATA RIGHTS HAVE BEEN VIOLATED

Contact us directly first
File a complaint with the relevant data protection authority
We will respond within 30 days

COMPLIANCE

We comply with:

GDPR (General Data Protection Regulation)
CCPA (California Consumer Privacy Act)
Other applicable data protection laws

Accountability

We maintain records of:

Data processing activities
Security measures implemented
Breach incidents and responses
User consent records

CONTACT INFORMATION

For questions about these Terms of Service:

Church Administration Email: thedominionhousechurch@gmail.com Website: https://thedominionhouse.org